Personal Assistance to the Family

• Manage and coordinate the family’s daily schedule, including meetings, appointments, and travel arrangements.
• Handle personal errands, such as reservations, household management, and confidential matters.
• Liaise with external parties such as banks, legal advisors, and service providers on behalf of the family.
• Prepare reports, presentations, and correspondence as required.
• Maintain a high level of discretion and confidentiality in all matters.

Office Management & Administration

• Oversee daily office operations to ensure smooth and efficient functioning.
• Manage office budgets, expenses, and procurement of supplies and services.
• Maintain office records, contracts, and confidential documentation.
• Liaise with vendors, contractors, and service providers to ensure office maintenance and operational efficiency.
• Ensure compliance with corporate policies and local regulations.

HR & Team Coordination

• Assist in HR-related matters, including onboarding, payroll coordination, and employee welfare.
• Act as the primary point of contact for internal and external stakeholders.

Finance & Expense Management

• Monitor and track personal and office-related expenses, ensuring timely payments and reconciliations.
• Assist with banking transactions, investment documentation, and financial reporting as needed.
• Coordinate with accountants and financial advisors for tax filings and financial planning.

Event & Travel Coordination

• Plan and manage travel itineraries, accommodations, and logistics for business and personal trips.
• Organize family and corporate events, ensuring seamless execution.
• Manage visa applications and documentation for international travel.

• 5+ years of experience as a Personal Assistant, Executive Assistant, or Office Manager, preferably in a family office or private wealth management environment.
• Strong understanding of office administration, financial management, and HR functions.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills, with a high degree of professionalism.
• Proficiency in Microsoft Office, calendar management tools, and accounting software.
• Strong problem-solving skills and ability to work independently.
• High level of discretion, confidentiality, and trustworthiness.
• Detail-oriented, proactive, and highly resourceful.
• Flexible and adaptable, able to handle dynamic priorities.
• Strong sense of responsibility and commitment to excellence.
• Ability to thrive in a fast-paced and high-pressure environment.
• Singaporeans only.

RecruitFirst is a brand of SGX-listed HRnetGroup Limited. Since it's inception in 2013, RecruitFirst has continuously brought to the table fresh perspectives on recruitment and flexible staffing. With a mission in helping people find better jobs and companies find better people, we understand the needs of the talent acquisition market and pride ourselves in being at the forefront of fulfilling them.

Together with our affiliates, we have operations in 15 cities across Asia Pacific - Singapore, Kuala Lumpur, Bangkok, Hong Kong, Shanghai, Beijing, Guangzhou, Taipei, Tokyo, Seoul, Suzhou, Jakarta, Shenzhen, Chengdu and Kaohsiung.